Accounts Payable Specialist

Accounts Payable Specialist

Job Type: Part Time

Location: Beltsville, MD

Pay Range: $17 – $22 hourly

Schedule: M-F Flexed

Clearance Status: Must be able to obtain security clearance

POSITION SUMMARY:

The ideal candidate will be responsible for performing accounting and administrative duties. They will support the company in meeting its objectives and goals by performing a variety of data entry and administrative tasks in the Accounting/Finance department. This includes processing invoices, transactions, expenses as well as updating our accounting database.

JOB RESPONSIBILITIES:

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
• Prepare both internal and external mail. This includes special handling packages, internal/external mailings, mailing lists and distribute mail and invoices as needed
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Obtain proper information and/or data regarding invoice payments
• Reconcile bank statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

REQUIRED SKILLS:

• Ability to obtain security clearance
• Excellent communication skills; written and verbal
• Excellent Excel skills (ie. pivot tables, vlookup)
• Strong organizational skills to manage a high volume of documents
• Work well in a team, under pressure, and be able to multi-task
• Must be Computer Savvy: required to have skills with QuickBooks, Word, Excel, Adobe PDF, web navigation, apps, and troubleshooting
• Solid understanding of basic bookkeeping and accounting payable principles

DESIRED SKILLS:

• QuickBooks: 1 year (Preferred)

• Dependable — more reliable than spontaneous
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Achievement-oriented — enjoys taking on challenges, even if they might fail

EDUCATION: Bachelor’s (Preferred)

YEARS OF EXPERIENCE: 3 years (Preferred)