Accounts Payable Specialist
Job Type: Part Time
Location: Beltsville, MD
Pay Range: $17 – $22 hourly
Schedule: M-F Flexed
Clearance Status: Must be able to obtain security clearance
POSITION SUMMARY:
The ideal candidate will be responsible for performing accounting and administrative duties. They will support the company in meeting its objectives and goals by performing a variety of data entry and administrative tasks in the Accounting/Finance department. This includes processing invoices, transactions, expenses as well as updating our accounting database.
JOB RESPONSIBILITIES:
- Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
- Provide other clerical support necessary to pay the obligations of the organization
- Maintain meticulous records of outstanding payables
- Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
- Prepare both internal and external mail. This includes special handling packages, internal/external mailings, mailing lists and distribute mail and invoices as needed
- Protect businesses against unintentional overpayment
- Practice effective monitoring to ensure payments are made to vendors in a timely manner
- Clarify any questionable invoice items, prices or receiving signatures
- Assemble and review invoices to be completed for payment
- Maintain copies of vouchers, invoices or correspondence necessary for files
- Obtain proper information and/or data regarding invoice payments
- Reconcile bank statements
- Input daily bookkeeping and record keeping
- Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
REQUIRED SKILLS:
- Ability to obtain security clearance
- Excellent communication skills; written and verbal
- Excellent Excel skills (ie. pivot tables, vlookup)
- Strong organizational skills to manage a high volume of documents
- Work well in a team, under pressure, and be able to multi-task
- Must be Computer Savvy: required to have skills with QuickBooks, Word, Excel, Adobe PDF, web navigation, apps, and troubleshooting
- Solid understanding of basic bookkeeping and accounting payable principles
DESIRED SKILLS:
- QuickBooks: 1 year (Preferred)
- Dependable — more reliable than spontaneous
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Achievement-oriented — enjoys taking on challenges, even if they might fail
EDUCATION: Bachelor’s (Preferred)
YEARS OF EXPERIENCE: 3 years (Preferred)
To apply for this job email your details to amanda.reavis@ai.net